Job Description
Join our dynamic team at Coastal Business Solutions as a Weekend Administrative Assistant and become the backbone of our operations! We're seeking a highly organized professional to provide essential office support during our busy weekend hours. This is a fantastic opportunity for someone who thrives in a fast-paced environment and values work-life balance. Enjoy competitive compensation, a supportive team culture, and the satisfaction of keeping our office running smoothly while others enjoy their weekends. If you're detail-oriented, tech-savvy, and passionate about administrative excellence, we want to hear from you!
Responsibilities
- Manage incoming communications via phone, email, and in-person inquiries with professionalism
- Coordinate calendars, schedule appointments, and arrange meetings for senior staff
- Prepare, edit, and distribute confidential documents and correspondence
- Maintain accurate digital and physical filing systems with meticulous attention to detail
- Process expense reports, invoices, and purchase orders with precision
- Support event planning and logistics for weekend client meetings
- Act as primary point of contact for weekend vendor and contractor coordination
Qualifications
- Minimum 2 years of administrative support or office management experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience handling confidential information with discretion
- Ability to work independently with minimal supervision
- Professional demeanor and polished customer service approach
- High school diploma or equivalent; associate's degree preferred