Job Description
Join our dynamic team at Oakland Business Solutions as a Weekend Administrative Assistant! We're seeking a highly organized professional to provide essential office support during our weekend operations (Saturday & Sunday, 8:00 AM - 5:00 PM). This is a fantastic opportunity for detail-oriented individuals who thrive in a fast-paced environment and want to contribute to our mission of delivering exceptional service to Bay Area clients.
Enjoy competitive pay, a supportive team culture, and the unique flexibility of weekend-only scheduling. If you're ready to showcase your administrative prowess while enjoying your weekdays free, apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings across departments
- Handle incoming communications via phone, email, and in-person inquiries with professionalism
- Process confidential documents, maintain filing systems, and ensure data accuracy
- Support office operations by managing inventory, ordering supplies, and coordinating equipment maintenance
- Assist with report generation, data entry, and basic bookkeeping tasks
- Coordinate travel arrangements and expense reports for senior staff
- Serve as the primary weekend point of contact for urgent client and vendor communications
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to handle confidential information with discretion
- Proven problem-solving skills and adaptability to changing priorities
- Professional demeanor and excellent customer service approach
- Availability to work consistently on Saturdays and Sundays (8 AM - 5 PM)