Job Description
Join our dynamic team as a Weekend Administrative Assistant and become the backbone of our community operations! This vital role offers a unique opportunity to support essential city services while enjoying a balanced weekend schedule. You'll be instrumental in maintaining seamless office workflows, ensuring our residents receive exceptional service during non-traditional hours. If you're a proactive professional with a passion for public service and thrive in fast-paced environments, this position is your gateway to meaningful impact in San Jose's thriving administrative landscape.
Responsibilities
- Manage high-volume phone systems and digital communications during weekend hours
- Process resident inquiries and service requests with exceptional professionalism
- Maintain confidential records using advanced document management systems
- Coordinate weekend logistics for municipal meetings and community events
- Perform advanced data entry and report generation for city departments
- Support cross-functional teams with administrative backup during weekends
- Ensure compliance with city protocols and record-keeping standards
Qualifications
- Minimum 2 years of administrative support experience in government or corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional multitasking abilities with demonstrated attention to detail
- Strong written and verbal communication skills
- Experience working with confidential information and sensitive data
- Flexibility to work Saturdays and Sundays with potential holiday coverage
- Associate's degree in Business Administration or related field preferred