Job Description
We are seeking a dynamic Administrative Assistant to join our New York team for an immediate weekend opening. This role is perfect for organized professionals who excel in fast-paced environments and value work-life balance. You'll be the backbone of our weekend operations, ensuring seamless administrative support while our weekday team rests. Join us and make an immediate impact in a collaborative, growth-oriented atmosphere.
Responsibilities
- Manage executive calendars and coordinate weekend appointments
- Handle incoming communications including calls, emails, and messages
- Prepare and distribute confidential documents with precision
- Oversee office inventory and supply management
- Coordinate virtual meetings and video conferences
- Maintain accurate filing systems and digital records
- Assist with travel arrangements and expense reporting
- Provide cross-departmental support as needed
Qualifications
- 3+ years of administrative experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to maintain confidentiality and handle sensitive information
- Proven problem-solving and adaptability skills
- Associate's degree or equivalent certification preferred
- Weekend availability (Saturday/Sunday) required