Job Description
Join our dynamic team as a Weekend Administrative Assistant at Pacific Business Solutions! We're seeking a detail-oriented professional to support our operations during weekend shifts in our Seattle headquarters. This role offers a unique opportunity to contribute to a fast-paced environment while enjoying work-life balance. You'll be the backbone of our weekend operations, ensuring seamless administrative support and exceptional client experiences. If you thrive in organized settings and excel at multitasking, we invite you to apply and become an integral part of our innovative team.
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate complex logistics for weekend operations
- Handle confidential correspondence, prepare reports, and maintain accurate filing systems
- Provide exceptional customer service via phone, email, and in-person interactions
- Coordinate office logistics including supply inventory, equipment maintenance, and facility management
- Support event preparation and execution for weekend client meetings and workshops
- Process expense reports, invoices, and financial documentation with precision
- Collaborate with cross-functional teams to ensure weekend project milestones are met
Qualifications
- Minimum 2 years of administrative support experience with weekend availability
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Proven experience handling confidential information with discretion
- Associate's degree or equivalent professional certification preferred
- Ability to work independently with minimal supervision
- Seattle-based candidates with local knowledge preferred