Job Description
We are looking for a proactive and professional Administrative Assistant to support our growing team in Washington. This is an immediate opportunity for a self-starter who thrives in a fast-paced environment.
As a key member of our operations team, you will play a vital role in ensuring smooth daily business operations. If you have excellent organizational skills and a passion for efficiency, we want to hear from you.
Responsibilities
- Calendar Management: Manage and coordinate complex calendars for senior executives, scheduling meetings and resolving scheduling conflicts.
- Travel Coordination: Arrange domestic and international travel itineraries, including flights, hotels, and ground transportation.
- Communication: Handle incoming and outgoing communications, including drafting emails, taking minutes, and screening phone calls.
- Document Management: Prepare, proofread, and edit correspondence, reports, and presentations using Microsoft Office Suite.
- Office Operations: Maintain office supplies inventory, handle incoming mail, and coordinate facility maintenance requests.
- Event Planning: Assist in planning company events, including luncheons, conferences, and team-building activities.
Qualifications
- Education: High school diploma or equivalent; Associate’s degree preferred.
- Experience: 2-4 years of administrative experience in a corporate or professional setting.
- Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Exceptional verbal and written communication skills with a professional demeanor.
- Organization: Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- Integrity: Demonstrated ability to maintain confidentiality and exercise sound judgment.