Job Description
We are currently seeking a highly organized and proactive Administrative Assistant to join our expanding team in Virginia Beach. This is a fantastic opportunity for a career-minded professional to work in a fast-paced environment with a flexible schedule. We are committed to urgent hiring to meet the growing needs of our clients and are looking for candidates who thrive in dynamic settings.
As a key member of our administrative staff, you will play a vital role in ensuring our daily operations run smoothly. Whether you are based in our Virginia Beach office or working remotely, we value dedication, efficiency, and a customer-first approach. We also welcome applications from candidates in the New York area seeking flexible remote work arrangements.
Responsibilities
- Manage incoming communications, including emails, phone calls, and inquiries, ensuring professional and timely responses.
- Schedule and coordinate meetings, appointments, and travel arrangements, including cross-regional logistics for New York offices.
- Prepare, edit, and format documents, presentations, and reports using Microsoft Office Suite with a high degree of accuracy.
- Maintain and organize digital and physical filing systems to ensure easy retrieval of company records and documents.
- Assist in the onboarding process for new hires and manage office supply inventory and logistics.
- Process expense reports and handle general accounting tasks as needed.
- Support the executive team with special projects and ad-hoc administrative duties.
Qualifications
- High school diploma or GED required; Associate’s degree or administrative certification preferred.
- Minimum of 2 years of experience in an administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong verbal and written communication skills with a polished professional tone.
- Excellent organizational skills and the ability to prioritize tasks in a busy environment.
- Attention to detail with a focus on data accuracy and confidentiality.
- Ability to work flexibly, including remote options, and adapt to changing priorities.