Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our growing team in Charlotte. This is an immediate hire opportunity for a dedicated professional who thrives in a fast-paced environment.
In this role, you will serve as the backbone of our operations, ensuring seamless communication and efficient office management. We value accuracy, reliability, and a positive attitude.
Responsibilities
- Manage complex calendars, schedule appointments, and coordinate domestic and international travel arrangements.
- Prepare and distribute meeting agendas, board packets, and professional correspondence.
- Handle incoming communications with professionalism, including email, phone calls, and mail.
- Perform accurate data entry, maintain filing systems, and update databases.
- Assist with expense reporting, invoice processing, and basic bookkeeping tasks.
- Coordinate office events, vendor management, and office supplies inventory.
- Support executive staff with special projects and ad-hoc administrative duties.
Qualifications
- High school diploma or GED required; Associate's degree in Business Administration preferred.
- Minimum of 2-3 years of experience in an administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong verbal and written communication skills.
- Excellent time-management skills and the ability to prioritize multiple tasks.
- Detail-oriented with a high level of accuracy in data management.