Job Description
Join our dynamic team at Coastal Business Solutions as a flexible Administrative Assistant in sunny Virginia Beach! We're seeking a highly organized professional to provide critical support while enjoying a schedule that adapts to your lifestyle. This hybrid role combines in-office collaboration with remote work options, perfect for work-life balance. You'll be the backbone of our operations, ensuring seamless office functions while contributing to our mission of excellence. If you thrive in fast-paced environments and value autonomy, this opportunity is tailored for you.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex logistics
- Handle confidential correspondence, data entry, and document management with precision
- Oversee office supply inventory, procurement, and vendor relationships
- Coordinate cross-departmental communications and meeting preparations
- Support onboarding processes and maintain HR documentation
- Assist with budget tracking and expense report processing
- Implement digital filing systems for enhanced accessibility
Qualifications
- Associate's degree or equivalent administrative experience required
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Minimum 2 years in administrative support or office management
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Experience with scheduling software (e.g., Calendly, Google Calendar)
- Ability to multitask and prioritize in deadline-driven environments
- Professional demeanor with confidentiality awareness