Job Description
We are urgently seeking a highly skilled Administrative Assistant to join our dynamic team in Oklahoma City. This critical role requires meticulous attention to detail, exceptional organizational abilities, and proficiency in data management. You will serve as the backbone of our office operations, ensuring seamless workflow and supporting key business functions. If you thrive in a fast-paced environment and excel at multitasking, we encourage you to apply immediately.
Responsibilities
- Perform accurate data entry and maintain comprehensive digital records using Excel and proprietary databases
- Manage calendars, schedule appointments, and coordinate complex logistics for executive team
- Prepare, edit, and distribute professional correspondence, reports, and confidential documents
- Act as primary point of contact for internal/external stakeholders, handling inquiries with discretion
- Oversee office inventory, procurement processes, and vendor relationship management
- Streamline administrative workflows through process optimization and automation initiatives
Qualifications
- Minimum 2 years experience in administrative support with data entry proficiency
- Expert knowledge of MS Office Suite (Outlook, Excel, Word, PowerPoint)
- Proven ability to maintain confidentiality and handle sensitive information
- Exceptional time management skills with demonstrated ability to prioritize competing tasks
- Strong written and verbal communication skills with professional demeanor
- Associates degree in Business Administration or related field preferred