Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Chicago, IL. This is an urgent hiring position for a dedicated professional who thrives in a fast-paced office environment.
In this role, you will serve as the first point of contact for our office, ensuring smooth daily operations and providing essential support to our management team.
Responsibilities
- Manage complex calendars, schedule meetings, and arrange travel itineraries with precision.
- Handle incoming communications professionally, including email, phone calls, and visitor management.
- Prepare, proofread, and distribute internal documents, reports, and correspondence.
- Maintain accurate digital and physical filing systems and perform data entry tasks.
- Coordinate office events, meetings, and vendor services to ensure seamless operations.
- Assist with budget tracking and expense report processing.
- Support team members with ad-hoc administrative projects as needed.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Minimum of 2 years of experience in an administrative support or office management role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills with a professional demeanor.
- Excellent organizational skills and the ability to prioritize tasks in a busy environment.
- Experience with CRM software or office management systems is a plus.