Job Description
Immediate Hiring Opportunity in Austin, TX!
Apex Professional Solutions is expanding our team and is urgently seeking a detail-oriented and proactive Administrative Assistant. If you are a professional looking for a stable and rewarding role in a fast-paced environment, this is your chance to make an impact. We offer a competitive benefits package and a culture that values excellence.
Our client in the finance sector requires an organized individual who can manage high-volume tasks efficiently.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for senior leadership.
- Prepare and distribute internal memos, reports, and presentations with a focus on accuracy.
- Process invoices, expense reports, and maintain accurate financial records.
- Greet visitors, screen phone calls, and manage incoming and outgoing correspondence.
- Assist in the onboarding process for new hires and maintain personnel files.
- Perform data entry and maintain the company database with up-to-date information.
- Support special projects and ad-hoc administrative tasks as required.
Qualifications
- High School Diploma or GED required; Associate’s degree or Bachelor’s degree preferred.
- Minimum of 2 years of experience in administrative support or a related field.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong verbal and written communication skills.
- Exceptional organizational skills and attention to detail.
- Ability to prioritize tasks and work independently in a fast-paced setting.
- Reliable internet connection and computer proficiency.