Job Description
Join our dynamic team in Baltimore as an Administrative Assistant and become the backbone of our fast-paced operations. We're seeking a highly organized professional to deliver exceptional support across multiple departments. This urgent opening offers competitive compensation, comprehensive benefits, and growth opportunities in a thriving urban environment. If you excel in multitasking and thrive in collaborative settings, we want to hear from you!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Prepare and distribute confidential correspondence, reports, and presentation materials
- Oversee office inventory procurement, vendor relations, and equipment maintenance
- Serve as primary point of contact for internal/external stakeholders via phone and email
- Coordinate complex meetings, including agenda preparation and minute-taking
- Maintain digital filing systems and ensure data accuracy across databases
- Support budget tracking and expense report processing
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of progressive administrative support experience in corporate settings
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Proven ability to prioritize tasks and manage competing deadlines
- Strong written and verbal communication skills
- Discretion in handling confidential information