Job Description
We're seeking a polished Receptionist to join our dynamic team immediately! As the first point of contact for our prestigious downtown Los Angeles office, you'll embody our commitment to excellence while managing daily operations with precision. This urgent opening requires a proactive professional who thrives in fast-paced environments and excels at creating exceptional client experiences.
Join us in shaping our company's first impression – this is your opportunity to grow with an industry leader while making a tangible impact on our daily operations.
Responsibilities
- Manage multi-line phone system and route calls to appropriate departments
- Greet visitors with exceptional professionalism and coordinate meeting logistics
- Process incoming/outgoing mail and manage office supply inventory
- Maintain appointment calendars and coordinate meeting room reservations
- Perform data entry and maintain accurate digital records
- Assist with light administrative tasks including document preparation
- Coordinate courier services and vendor communications
Qualifications
- Minimum 2 years receptionist/front desk experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional verbal/written communication skills
- Ability to multitask in high-pressure environments
- Professional appearance and customer-centric mindset
- Experience with scheduling/calendar management software
- High school diploma required; associate's degree preferred
- Valid California driver's license (if occasional errands required)