Job Description
Join our dynamic team as an Administrative Assistant in the heart of New York City! We're urgently seeking a highly organized professional to support our fast-paced operations. This role offers a flexible schedule with hybrid work options, allowing you to achieve work-life balance while making a significant impact. You'll be the backbone of our office, ensuring seamless administrative workflows and exceptional support to executives and team members. If you thrive in a collaborative environment and possess a proactive approach to problem-solving, we encourage you to apply immediately!
Responsibilities
- Manage executive calendars, schedule meetings, and coordinate travel arrangements
- Handle incoming communications, including emails, calls, and correspondence
- Prepare and distribute reports, presentations, and confidential documents
- Oversee office supplies inventory, equipment maintenance, and vendor relationships
- Support onboarding processes and coordinate team events
- Assist with budget tracking and expense report processing
- Maintain digital and physical filing systems for efficient record-keeping
Qualifications
- Minimum 3 years of administrative support experience in a corporate setting
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Discretion in handling confidential information
- Flexibility to adapt to changing priorities and deadlines