Job Description
Join our award-winning team as a flexible Administrative Assistant in the heart of Tampa! We're seeking a highly organized professional to support our dynamic operations with unparalleled administrative excellence. Enjoy a customizable schedule while making a meaningful impact in a collaborative, fast-paced environment. Ideal for candidates seeking work-life balance without compromising career growth.
Responsibilities
- Manage executive calendars, coordinate meetings, and prioritize complex scheduling across multiple departments
- Handle confidential correspondence, document preparation, and digital filing systems with precision
- Oversee office supply inventory, vendor relationships, and facility coordination
- Process expense reports, invoices, and financial documentation with meticulous attention to detail
- Act as primary point of contact for internal/external stakeholders, delivering exceptional customer service
- Support onboarding processes and maintain comprehensive HR records
- Coordinate travel arrangements and logistics for executive team
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- Minimum 3 years of administrative support experience in corporate environment
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional written/verbal communication and interpersonal skills
- Proven ability to manage competing priorities with strict deadlines
- Experience with scheduling tools (e.g., Calendly, Microsoft Bookings)
- Highly organized with meticulous attention to detail and confidentiality
- Flexibility to adjust schedule based on operational needs