Job Description
We are looking for a highly organized and proactive Administrative Assistant to join our growing team in Tampa, FL. In this pivotal role, you will serve as the first point of contact for our clients and internal staff, ensuring our office operations run smoothly and efficiently. If you excel in a fast-paced environment and have a keen eye for detail, we want to meet you.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunities for professional development and career advancement.
- A collaborative and supportive company culture.
- Modern office environment in the heart of Tampa.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, schedule appointments, coordinate meetings, and arrange travel itineraries for executive leadership.
- Communication Hub: Serve as the primary point of contact for incoming calls and emails, professionally directing inquiries to the appropriate team members.
- Document Management: Prepare, proofread, and distribute internal memos, reports, and presentations; maintain accurate digital and physical filing systems.
- Office Operations: Oversee daily office functions, including supply inventory, equipment maintenance, and vendor management.
- Event Coordination: Plan and coordinate company events, team-building activities, and client meetings.
- Data Entry: Input and update customer and company data into databases with a high degree of accuracy.
Qualifications
- Experience: Minimum of 2-3 years of experience in an administrative or office support role.
- Education: High school diploma or GED required; Associate’s degree or Bachelor’s degree preferred.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Organizational Skills: Exceptional time management skills with the ability to prioritize tasks in a dynamic environment.
- Communication: Excellent verbal and written communication skills, with a professional demeanor.
- Software: Experience with CRM software (e.g., Salesforce, HubSpot) is a plus.