Job Description
Are you a detail-oriented professional looking for a role that offers flexibility without compromising on growth?
Apex Solutions Group is seeking a highly skilled Administrative Assistant to join our dynamic team in San Jose, California. We pride ourselves on a modern work environment that values efficiency and employee well-being. This position features a flexible schedule, allowing you to tailor your working hours to fit your lifestyle while maintaining high productivity levels.
In this role, you will be the backbone of our operations, ensuring our executive team runs smoothly and our office functions efficiently. If you have a passion for organization and excellent communication skills, we want to hear from you.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements.
- Prepare and distribute correspondence, including emails, memos, and reports, ensuring a professional tone.
- Handle incoming and outgoing communications, acting as the primary point of contact for clients and vendors.
- Assist in data entry, document filing, and maintaining organized digital and physical archives.
- Order and maintain office supplies to ensure a fully stocked and efficient workspace.
- Support special projects and ad-hoc administrative duties as required by management.
Qualifications
- Proven experience as an Administrative Assistant or in a similar office support role (2+ years preferred).
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills with a high degree of professionalism.
- Exceptional organizational skills and the ability to multitask in a fast-paced environment.
- Experience with scheduling software or CRM systems is a plus.