Job Description
Join our dynamic team at Phoenix Business Solutions as a full-time Administrative Assistant with a flexible schedule! We're seeking a highly organized professional to support our executive team and ensure seamless office operations. Enjoy a modern work environment in downtown Phoenix with competitive benefits and opportunities for growth. If you excel in multitasking and thrive in a collaborative setting, apply today to become an integral part of our success.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex meeting logistics
- Handle incoming communications including phone calls, emails, and correspondence
- Prepare, edit, and distribute professional documents and reports
- Oversee office supplies inventory and procurement processes
- Support data entry and maintain accurate digital filing systems
- Assist with onboarding new team members and orientation processes
- Coordinate travel arrangements and expense report submissions
Qualifications
- Associate's degree or equivalent administrative experience
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Minimum 3 years of administrative support experience
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to maintain confidentiality and exercise discretion
- Experience with scheduling software (e.g., Calendly, Doodle)
- Flexible availability to accommodate varying business needs