Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our fast-paced team in Philadelphia, Pennsylvania. In this pivotal role, you will serve as the backbone of our daily operations, ensuring our executive team runs smoothly and efficiently.
As a key member of our office support staff, you will be responsible for managing complex calendars, coordinating travel arrangements, and handling sensitive correspondence with discretion and professionalism.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity to work in a collaborative and inclusive environment.
- Professional development opportunities.
If you are detail-oriented and thrive in a busy office setting, we encourage you to apply today.
Responsibilities
- Manage and maintain complex calendars for senior executives, including scheduling meetings, appointments, and travel arrangements.
- Prepare and distribute meeting agendas, take detailed minutes, and distribute minutes promptly after meetings.
- Screen and route incoming phone calls and emails, responding to inquiries or forwarding messages to the appropriate team members.
- Coordinate and plan company events, team building activities, and off-site meetings.
- Manage office inventory, order supplies, and coordinate with vendors for maintenance and services.
- Prepare expense reports, invoices, and other financial documentation as required.
- Assist with ad-hoc projects and special assignments as needed by management.
Qualifications
- High school diploma or GED required; Associate’s degree or Bachelor’s degree preferred.
- Minimum of 3 years of proven experience as an administrative assistant or in a similar office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a professional tone.
- Strong organizational skills and the ability to multitask effectively in a fast-paced environment.
- Discretion and the ability to handle confidential information with integrity.
- Valid driver’s license and access to a vehicle for occasional local travel.