Job Description
Are you a highly organized and proactive professional looking for a challenging opportunity in the heart of Pennsylvania?
Apex Professional Services is currently seeking a dedicated Administrative Assistant to support our dynamic team. In this vital role, you will be the backbone of our operations, ensuring seamless office management and exceptional support to leadership. We pride ourselves on a collaborative culture and offer a comprehensive benefits package for the right candidate.
Why You'll Love Working With Us
- Competitive Compensation: Salary range of $45k - $55k based on experience.
- Comprehensive Benefits: Health, dental, and vision insurance.
- Growth Opportunities: Clear pathways for career advancement within the company.
- Modern Environment: A supportive, inclusive, and professional work atmosphere.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements.
- Prepare, proofread, and edit correspondence, presentations, and reports to ensure high-quality output.
- Handle incoming communications professionally, screening calls and managing email correspondence.
- Organize and maintain both physical and electronic filing systems to ensure efficient data retrieval.
- Assist with data entry, budget tracking, and the preparation of weekly and monthly reports.
- Order and manage office supplies, equipment, and vendor relationships.
- Act as the primary point of contact for visitors and clients, ensuring a welcoming environment.
Qualifications
- High school diploma or GED required; Associate’s degree or Bachelor’s degree preferred.
- Minimum of 2-3 years of proven experience in an administrative support role.
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and CRM software.
- Excellent verbal and written communication skills with a professional demeanor.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- Ability to work independently while adhering to strict deadlines and company standards.
- Valid driver's license and access to reliable transportation.