Job Description
Join our dynamic team as a Part-Time Administrative Assistant in San Jose, CA! We're seeking a highly organized professional to provide critical support to our fast-paced office environment. This immediate hire opportunity offers flexible hours and competitive compensation for a motivated individual ready to make an impact. If you excel at multitasking and value precision in administrative tasks, this role is your next career move.
Our ideal candidate will thrive in a collaborative setting while maintaining impeccable attention to detail. You'll be the backbone of our daily operations, ensuring seamless workflows and exceptional client experiences. This position is perfect for career-focused individuals seeking part-time flexibility without compromising professional growth.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Process incoming communications including emails, calls, and correspondence
- Prepare and distribute professional documents, reports, and presentations
- Maintain organized filing systems and digital databases
- Coordinate office logistics including supply inventory and vendor relationships
- Provide exceptional customer service to clients and visitors
- Assist with event planning and travel arrangements
- Perform data entry and maintain accurate record-keeping
Qualifications
- Minimum 2 years administrative support experience required
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to prioritize tasks in a fast-paced environment
- Professional demeanor with client-facing experience
- Basic knowledge of office equipment and software
- Flexibility to work 20-25 hours per week (schedule TBD)