Job Description
Join our dynamic team as a Part-Time Administrative Assistant in Indianapolis! We're seeking a highly organized professional with exceptional multitasking abilities to support our executive operations. This flexible-schedule role (20-25 hours/week) offers the perfect work-life balance while allowing you to thrive in a fast-paced corporate environment. Enjoy modern amenities, competitive compensation, and opportunities for growth within our expanding company.
Our ideal candidate thrives in detail-oriented tasks, possesses polished communication skills, and values precision in all administrative functions. If you're ready to contribute to a forward-thinking organization while maintaining flexibility in your schedule, we encourage you to apply today!
Responsibilities
- Manage executive calendars, coordinate complex schedules, and prioritize conflicting meetings
- Compose, edit, and distribute professional correspondence, reports, and presentations
- Handle confidential information with discretion and maintain secure document management systems
- Coordinate office logistics including supply inventory, equipment maintenance, and vendor communications
- Process expense reports, invoices, and financial documentation with meticulous accuracy
- Act as primary point of contact for internal and external stakeholders via phone, email, and video conferencing
- Support departmental projects by conducting research, compiling data, and preparing presentation materials
Qualifications
- Associate's degree or equivalent combination of education and administrative experience
- Minimum 2 years' experience in administrative support or executive assistance role
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills with professional demeanor
- Proven ability to manage competing priorities and meet tight deadlines
- Strong attention to detail with error-proof documentation habits
- Flexibility to adapt to changing priorities and work occasional extended hours