Job Description
Join our dynamic team at Boston Business Solutions Inc., a leading provider of innovative office support services in the Greater Boston Area. We're seeking a highly organized Administrative Assistant to provide critical support to our executive team and ensure seamless office operations. This part-time role (20-25 hours/week) offers competitive compensation and a collaborative work environment in the heart of downtown Boston. If you're a detail-oriented professional with a passion for efficiency, we encourage you to apply and become an integral part of our growing organization.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute professional correspondence and documents
- Maintain accurate filing systems (digital and physical) for client and company records
- Assist with onboarding processes and new hire documentation
- Coordinate office supplies inventory and equipment maintenance
- Support event planning and meeting logistics for internal and external stakeholders
Qualifications
- Minimum 2 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor and customer service focus
- Associate degree or equivalent combination of education and experience