Job Description
Are you an organized and proactive professional seeking an immediate hire opportunity? Summit Office Resources is looking for a top-tier Administrative Assistant to join our dynamic team. We pride ourselves on providing exceptional office support solutions to clients in Kansas City and New York. If you have a knack for organization and a passion for efficiency, we want to meet you.
In this role, you will serve as the backbone of our daily operations, managing communications, scheduling, and administrative logistics with precision. This is a fantastic opportunity for someone looking to jump in fast and make a significant impact within a supportive environment.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives with precision.
- Communication Management: Handle incoming emails and phone inquiries professionally, acting as the primary point of contact for internal and external stakeholders.
- Document Management: Prepare, proofread, and distribute reports, presentations, and correspondence using MS Office Suite and other proprietary software.
- Office Operations: Oversee office supply inventory, coordinate facility maintenance, and ensure a welcoming environment for all visitors.
- Project Coordination: Assist in organizing team events, training sessions, and client meetings, ensuring all logistical details are executed flawlessly.
- Data Entry & Records: Maintain accurate digital and physical records, ensuring data integrity and compliance with company standards.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree or Bachelor’s degree in Business Administration preferred.
- Experience: Minimum of 2-3 years of experience in an administrative or office support role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional and polished demeanor.
- Organization: Strong attention to detail and the ability to prioritize multiple tasks in a fast-paced environment.
- Adaptability: Ability to adapt quickly to new tools and processes; comfortable working both independently and collaboratively.