Job Description
Join our dynamic team in the heart of San Francisco as an Administrative Assistant providing critical office support operations. This premium opportunity offers a collaborative environment where your organizational skills will directly impact city service delivery. Enjoy competitive compensation and benefits while supporting essential municipal functions in one of America's most vibrant cities.
Responsibilities
- Manage executive calendars, coordinate complex meeting arrangements, and handle travel logistics
- Process confidential documents, maintain digital filing systems, and ensure data integrity
- Serve as primary point of contact for internal/external stakeholders via phone, email, and in-person
- Prepare detailed reports, correspondence, and presentations using Microsoft Office Suite
- Coordinate office procurement, inventory management, and facility maintenance requests
- Support departmental projects through research compilation and documentation
- Manage vendor relationships and process invoices for financial accuracy
Qualifications
- Minimum 3 years progressive administrative support experience in fast-paced environments
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Ability to handle sensitive information with discretion and professionalism
- Experience with calendar management and meeting coordination systems
- Proven problem-solving skills with ability to anticipate needs
- Associate's degree or equivalent professional certification required