Job Description
We are looking for a detail-oriented and professional Administrative Assistant to support our growing operations in Chicago, Illinois. This is an excellent opportunity for a self-motivated individual to join a dynamic team and contribute to a positive work environment. You will play a crucial role in ensuring our office runs efficiently and that our internal and external stakeholders receive top-tier service.
As a key member of our office support team, you will be the face of our company, handling daily administrative functions with precision and a proactive attitude. We offer a competitive salary package, health benefits, and a culture that values employee growth.
Responsibilities
- Manage and maintain complex calendars, scheduling meetings, appointments, and travel arrangements for senior management.
- Prepare and edit correspondence, reports, memos, and presentations with a focus on accuracy and formatting.
- Handle incoming communications via phone, email, and in-person, directing inquiries to the appropriate personnel.
- Process and prepare invoices, expense reports, and payroll documentation.
- Organize and archive physical and digital files to ensure easy retrieval of information.
- Coordinate office supply inventory and liaise with vendors for maintenance and services.
- Assist in the onboarding of new employees and maintaining employee records.
Qualifications
- High school diploma or GED; Associate’s degree in Business Administration or related field is preferred.
- Minimum of 2-3 years of experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic computer skills.
- Strong verbal and written communication skills in English.
- Excellent organizational skills with the ability to prioritize tasks and meet strict deadlines.
- Ability to maintain strict confidentiality and exercise professional discretion at all times.
- Professional appearance and demeanor.