Job Description
Join our dynamic team in Oakland as a detail-oriented Administrative Assistant with specialized data entry expertise. You'll be the backbone of our operations, ensuring seamless administrative workflows while maintaining 99.9% data accuracy. This hybrid role combines in-office collaboration with remote flexibility, offering competitive benefits including health insurance and professional development stipends. Ideal candidates thrive in fast-paced environments and leverage technology to optimize office efficiency.
Responsibilities
- Accurately input, update, and maintain critical databases with daily volumes exceeding 5,000 records
- Manage electronic filing systems with cloud-based platforms (Google Workspace, SharePoint)
- Coordinate complex calendars, travel arrangements, and meeting logistics for executive team
- Process invoices, expense reports, and payroll documentation with precision
- Generate weekly/monthly reports using Excel pivot tables and data visualization tools
- Act as primary point of contact for vendor communications and service requests
- Support onboarding processes through HR documentation coordination
Qualifications
- Minimum 3 years proven experience in high-volume data entry (10,000+ keystrokes/hour)
- Advanced proficiency in MS Office Suite with Excel macros/VBA knowledge
- Experience with CRM systems (Salesforce) and document management platforms
- Ability to maintain strict confidentiality with sensitive financial/personal data
- Exceptional organizational skills with demonstrated attention to detail
- Professional communication skills for cross-departmental collaboration
- Associate's degree or relevant certification (e.g., CAP, MOS)