Job Description
We are seeking a highly organized and proactive Administrative Assistant to join the dynamic team at Premier Oakland Group. As a vital member of our operations department, you will ensure the smooth flow of daily office activities, provide exceptional support to senior management, and contribute to a thriving professional environment in the heart of Oakland.
This is an opportunity to work in a collaborative setting where your attention to detail and organizational skills will directly impact our team's efficiency.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, coordinate meetings, and arrange travel logistics for executives with precision.
- Communication Hub: Act as the primary point of contact for incoming inquiries via phone and email, ensuring timely and professional responses.
- Document Management: Oversee document filing systems, prepare internal reports, and maintain accurate digital and physical records.
- Office Operations: Assist in ordering office supplies, managing inventory, and maintaining a professional reception area.
- Event Coordination: Support the organization of team building events, client meetings, and company workshops.
- Data Entry: Input and update data into CRM systems and spreadsheets with a high degree of accuracy.
Qualifications
- Experience: Minimum of 2-3 years of professional administrative experience in a corporate or fast-paced office environment.
- Education: High school diploma required; Associate’s degree or certification in Business Administration is a plus.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management software.
- Communication: Excellent verbal and written communication skills, with the ability to interact professionally with diverse stakeholders.
- Organization: Strong multitasking abilities and the capacity to prioritize tasks effectively in a dynamic setting.
- Reliability: Must be detail-oriented, trustworthy, and able to maintain confidentiality.