Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Oakland, CA. If you thrive in a fast-paced environment and excel at coordinating complex schedules, managing office operations, and providing top-tier support to executives, we want to hear from you. This is an excellent opportunity to grow your career in a supportive, modern office setting.
Why You'll Love Working Here
At Oakland Professional Services Group, we value our team members and offer a competitive benefits package, including health insurance, paid time off, and a collaborative work culture that fosters professional growth.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for senior management.
- Handle incoming inquiries via phone, email, and in-person, ensuring prompt and professional responses.
- Prepare, proofread, and distribute reports, memos, and presentations using Microsoft Office Suite.
- Organize and maintain electronic and physical filing systems to ensure easy document retrieval.
- Coordinate office events, team building activities, and vendor logistics.
- Process invoices, expense reports, and payroll documentation accurately and on time.
- Assist in general office management including supplies inventory and facility upkeep.
Qualifications
- High school diploma or GED required; Associate’s degree or certification in Office Administration is a plus.
- Minimum of 2-3 years of professional administrative or executive support experience.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional written and verbal communication skills with a focus on professionalism.
- Strong organizational skills with the ability to prioritize tasks and meet tight deadlines.
- Proven ability to multitask effectively in a busy office environment.
- Must be able to pass a background check and drug screen.