Job Description
Join our dynamic team at Pacific Bay Partners as a key Administrative Assistant supporting our Oakland headquarters. We're seeking a proactive professional to streamline operations and enhance our workplace efficiency. This hybrid role combines in-office collaboration with remote flexibility, offering competitive benefits including health insurance, retirement plans, and professional development stipends. Ideal for detail-oriented individuals who thrive in collaborative environments.
Our culture values work-life balance and career growth, providing mentorship opportunities for advancement into office management or executive support roles. Enjoy modern workspaces in Oakland's vibrant downtown district with easy access to public transit.
Responsibilities
- Manage executive calendars, coordinate complex meeting arrangements, and travel logistics
- Oversee office supply inventory, equipment maintenance, and vendor relationships
- Process expense reports, invoices, and purchase orders with financial accuracy
- Prepare confidential correspondence, reports, and presentations using MS Office Suite
- Serve as primary point of contact for internal/external stakeholders
- Coordinate onboarding processes and assist with new employee integration
- Maintain digital filing systems and ensure data security compliance
Qualifications
- 3+ years of administrative experience in professional office environments
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities with minimal supervision
- Experience with calendar management across multiple executives
- Associates degree in Business Administration or related field
- Knowledge of office management software (e.g., Asana, Trello)