Job Description
Are you a highly organized individual looking for an exciting opportunity to launch your career in a dynamic corporate environment? Apex Office Solutions is seeking a motivated Administrative Assistant to join our growing team in San Jose, CA. We value reliability, proactivity, and a positive attitude.
In this role, you will play a vital role in ensuring our daily operations run smoothly. We offer comprehensive training for those eager to learn, making this the perfect entry-level position for recent graduates or career changers.
Why Join Us?
- Competitive hourly pay and performance bonuses.
- Comprehensive health, dental, and vision insurance.
- Hybrid work schedule with a supportive team culture.
- Clear pathways for professional growth and advancement.
Responsibilities
- Communication Management: Answer incoming calls, route messages, and respond to emails in a professional and timely manner.
- Scheduling & Coordination: Manage the company calendar, schedule meetings, and coordinate travel arrangements.
- Document Administration: Handle filing, data entry, and the preparation of internal reports and presentations.
- Office Support: Greet visitors, manage incoming and outgoing mail, and maintain a tidy reception area.
- Vendor Relations: Assist with basic procurement orders and vendor communications.
- Special Projects: Support management with ad-hoc tasks and special projects as assigned.
Qualifications
- Education: High School Diploma or GED required; Associate's degree or relevant certification is a plus.
- Experience: No prior experience required. We provide on-the-job training.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Soft Skills: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong attention to detail and the ability to multitask in a fast-paced environment.
- Reliability: Must be punctual, professional, and able to work independently.