Job Description
Are you looking to launch your career in a dynamic and fast-paced environment? Pennsylvania Administrative Services is currently seeking a motivated and organized Administrative Assistant to join our growing team in Philadelphia.
We are looking for individuals who are eager to learn and ready to contribute to our success. While prior professional experience is not required, we value strong organizational skills, a positive attitude, and a willingness to go the extra mile. This is an excellent opportunity for recent graduates or anyone looking to enter the administrative support field.
In this role, you will play a crucial part in ensuring our office runs smoothly. You will have the chance to develop valuable skills in communication, data management, and office operations under the guidance of experienced professionals.
Responsibilities
- Manage incoming calls and emails, responding to inquiries in a professional and timely manner.
- Perform general clerical duties, including filing, photocopying, and scanning documents.
- Assist with data entry tasks and maintain accurate electronic and physical records.
- Support the scheduling of meetings and manage calendars for department managers.
- Prepare and distribute internal memos, reports, and presentations using Microsoft Office.
- Greet visitors and provide exceptional customer service to clients and vendors.
- Order and maintain office supplies and inventory to ensure smooth daily operations.
Qualifications
- High school diploma or GED required; Associate's degree preferred.
- Basic proficiency with Microsoft Office Suite (Word, Excel, Outlook) is required.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent verbal and written communication skills.
- Attention to detail and accuracy in all tasks.
- Ability to work independently as well as part of a collaborative team.
- Valid driver's license and access to reliable transportation may be required.