Job Description
Are you looking for an administrative assistant role where your organizational skills can shine? We are seeking a dedicated and proactive individual to join our team in Philadelphia, PA. This is a fantastic opportunity for someone starting their career or looking to transition into office support with no prior experience required.
At Apex Office Solutions, we pride ourselves on a collaborative work environment and opportunities for growth. You will be the face of our office, ensuring smooth operations and assisting our management team with daily tasks.
Why Join Us?
- No prior experience necessary – we provide full training.
- Competitive pay and benefits package.
- Supportive team culture in the heart of Philadelphia.
Responsibilities
- Answer and screen incoming calls, take messages, and transfer to the appropriate personnel.
- Manage incoming and outgoing mail, including sorting, distributing, and preparing packages.
- Assist with data entry, filing, and maintaining accurate digital and physical records.
- Schedule appointments and manage the company calendar efficiently.
- Prepare meeting rooms and handle basic office supply management.
- Greet visitors and direct them to the correct department or person.
- Perform general clerical duties to support the administrative team.
Qualifications
- High school diploma or GED equivalent.
- Basic computer proficiency with Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational and time management skills.
- Excellent verbal and written communication abilities.
- Attention to detail and ability to multi-task in a fast-paced environment.
- Reliable transportation and punctuality.