Job Description
We are seeking a motivated and reliable Administrative Assistant to join our dynamic team in Oklahoma City. This is an excellent opportunity for individuals looking to start a career in office administration. We offer comprehensive on-the-job training and a supportive work environment where your growth is our priority. If you are organized, detail-oriented, and eager to learn, we want to meet you.
As part of our operations team, you will play a key role in ensuring our office runs efficiently and that our internal and external stakeholders receive top-tier support. Join us and take the first step towards a rewarding career in administrative services.
Responsibilities
- Manage and direct the daily operations of the front office, including greeting visitors and answering multi-line phone systems.
- Handle incoming and outgoing correspondence, including email, mail, and fax communications, with a high degree of professionalism.
- Schedule appointments, organize calendars, and coordinate meetings for management and staff.
- Prepare and maintain accurate records, filing systems, and databases; assist with data entry and report generation.
- Order and maintain office supplies and equipment inventory to ensure smooth daily operations.
- Assist with general clerical tasks, such as copying, scanning, and formatting documents.
- Collaborate with team members to support special projects and administrative initiatives as needed.
Qualifications
- High School Diploma or GED required; Bachelor’s degree preferred but not mandatory.
- No prior administrative experience necessary; we provide full training for the right candidate.
- Basic computer proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong organizational skills with the ability to prioritize tasks in a fast-paced environment.
- Excellent verbal and written communication skills.
- Ability to work independently with minimal supervision while maintaining a positive attitude.
- Reliable transportation and punctuality are required.