Job Description
Join our dynamic team as an Administrative Assistant and kickstart your career in public service! No prior experience is needed—we provide comprehensive training. This entry-level position offers a supportive environment to develop essential administrative skills while contributing to San Jose's vibrant community. Enjoy competitive benefits, flexible scheduling options, and opportunities for professional growth within one of America's most innovative cities.
Responsibilities
- Accurately input, update, and maintain digital records using proprietary databases
- Manage incoming communications via phone, email, and in-person inquiries
- Prepare and distribute official documents, reports, and correspondence
- Coordinate office operations including scheduling, filing, and supply management
- Assist with event planning and meeting logistics for departmental activities
- Perform data quality checks and resolve discrepancies in information
- Support team members with administrative tasks as needed
Qualifications
- High school diploma or equivalent required
- No prior experience necessary—training provided
- Basic computer proficiency with ability to learn new software quickly
- Strong attention to detail and accuracy in data handling
- Excellent communication skills (verbal and written)
- Ability to multitask in a fast-paced environment
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Valid California driver's license preferred