Job Description
Are you looking to kickstart your career in a dynamic environment? Apex Administrative Solutions is currently seeking a dedicated Administrative Assistant to join our growing team in Austin, TX. We are proud to offer a flexible schedule and are specifically looking for candidates with no prior experience—we provide comprehensive on-the-job training to help you succeed.
As a key member of our operations team, you will play a vital role in ensuring our daily business functions run smoothly. We value potential, work ethic, and a positive attitude over years of experience. If you are organized, reliable, and eager to learn, we want to meet you.
Responsibilities
- Manage incoming emails, phone calls, and general correspondence in a professional and timely manner.
- Schedule and coordinate meetings, appointments, and travel arrangements for team members.
- Maintain and organize both physical and digital filing systems to ensure easy document retrieval.
- Prepare, format, and proofread internal reports, memos, and presentations using Microsoft Office Suite.
- Assist with data entry tasks and maintain accurate records of client and company information.
- Greet visitors and provide exceptional front-desk customer service to ensure a welcoming environment.
- Handle basic bookkeeping tasks, such as processing invoices and expense reports.
Qualifications
- High school diploma or equivalent (GED) is required; a degree is a plus but not mandatory.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
- Excellent written and verbal communication skills.
- Ability to work a flexible schedule, including occasional evenings or weekends if needed.
- Must be reliable, punctual, and possess a professional demeanor.