Job Description
Join our dynamic team as an Administrative Assistant where your organizational skills shine! CitySync Solutions is seeking a motivated individual to support our Portland office with flexible scheduling options. Perfect for career starters, this role offers hands-on experience in administrative operations while accommodating your personal schedule. Enjoy competitive pay, growth opportunities, and a collaborative environment that values your unique contributions.
Responsibilities
- Manage office calendars and coordinate scheduling for internal teams and external partners
- Handle incoming communications including calls, emails, and correspondence
- Maintain digital and physical filing systems for critical documents
- Assist with data entry and basic report generation using Microsoft Office Suite
- Support office logistics including supply inventory and vendor coordination
- Prepare meeting materials and ensure conference rooms are properly set up
- Facilitate onboarding processes for new team members
Qualifications
- No prior experience required – training provided
- Proficient in Microsoft Office applications (Word, Excel, Outlook)
- Strong attention to detail and organizational abilities
- Excellent written and verbal communication skills
- Ability to multitask in a fast-paced environment
- Proactive problem-solving approach with a positive attitude
- Flexibility to work varied shifts (morning/afternoon/weekend options)
- High school diploma or equivalent (currently enrolled students welcome)