Job Description
Are you a detail-oriented professional seeking a stable, high-impact role? Horizon Support Services is currently seeking an experienced Administrative Assistant to join our night operations team in the heart of Washington, DC. This is a fantastic opportunity to play a crucial role in our organization's success while enjoying the unique benefits of a night shift schedule, including a quieter work environment and a competitive shift differential.
We are looking for a self-motivated individual who can manage a fast-paced office workflow with precision and efficiency. If you have a passion for organization and a strong command of office software, we want to hear from you.
Responsibilities
- Manage Communications: Screen and redirect incoming calls and emails, drafting professional responses when necessary.
- Data Entry & Records: Accurately input data into database systems, maintain physical and electronic filing systems, and update records.
- Scheduling: Manage calendars, schedule meetings, and coordinate travel arrangements for department leadership.
- Report Generation: Compile daily and weekly reports from various sources and distribute them to stakeholders.
- Inventory Management: Monitor office supply levels and place orders to ensure uninterrupted operations.
- Customer Support: Assist visitors and internal staff with inquiries, providing a high level of customer service.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or certification in Office Administration is a plus.
- Experience: Minimum of 2 years of experience in an administrative support role.
- Availability: Must be available to work night shifts (e.g., 10:00 PM - 6:00 AM) on a full-time basis.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and at least one CRM software.
- Communication: Excellent verbal and written communication skills with a professional demeanor.