Job Description
We are currently seeking a highly organized and proactive Administrative Assistant to join our operations team in Tampa, FL. This role is perfect for individuals seeking Local Administrative Assistant Jobs with a focus on a Night Shift schedule. We pride ourselves on offering a Flexible Schedule that allows you to balance work and life effectively.
In this pivotal role, you will ensure our office runs smoothly during critical business hours. You will manage complex calendars, coordinate internal communications, and handle sensitive information with the utmost discretion. We value precision and efficiency in our Tampa-based team.
Responsibilities
- Manage and prioritize incoming emails, phone calls, and in-person inquiries with a professional and courteous demeanor.
- Coordinate and schedule meetings, appointments, and travel arrangements for executive leadership.
- Perform accurate data entry and maintain up-to-date digital and physical filing systems.
- Prepare reports, presentations, and correspondence using Microsoft Office Suite.
- Assist in the onboarding process for new hires and maintain personnel files.
- Monitor office supplies and inventory, placing orders as needed to ensure continuity of operations.
- Support the Night Shift operations team with ad-hoc administrative tasks.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Proven experience as an Administrative Assistant or in a similar support role.
- Must be available to work the Night Shift (e.g., 5:00 PM - 2:00 AM or similar).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional organizational skills and attention to detail.
- Strong verbal and written communication skills.
- Ability to work independently with minimal supervision.