Job Description
Join Our Elite Night Shift Team in New York!
We are seeking a highly organized and detail-oriented Administrative Assistant to support our operations team. If you thrive in a fast-paced environment and are looking for a flexible schedule with competitive benefits, this is the perfect opportunity for you.
As a night shift administrative professional, you will play a crucial role in ensuring our business continuity and maintaining our high standards of service. You will work independently while supporting our regional managers and staff.
Responsibilities
- Manage High-Volume Correspondence: Process incoming emails, mail, and faxes with a focus on accuracy and timely responses.
- Calendar Management: Schedule meetings, coordinate conference rooms, and manage complex calendars for leadership.
- Data Entry & Reporting: Maintain accurate digital records, update databases, and generate weekly performance reports.
- Administrative Support: Prepare presentations, draft internal documents, and assist with expense reporting.
- Communication Hub: Act as the primary point of contact for internal and external stakeholders during night operations.
- Office Management: Oversee night-shift logistics, including inventory checks and facility maintenance coordination.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or equivalent administrative experience preferred.
- Experience: Minimum of 2-3 years of experience in an administrative support role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and CRM software.
- Schedule: Must be available to work night shifts (e.g., 10:00 PM - 6:00 AM) on a full-time basis.
- Soft Skills: Exceptional attention to detail, strong problem-solving abilities, and excellent verbal communication skills.