Job Description
Join our dynamic team as an Administrative Assistant on our night shift! We're seeking a highly organized professional to support our Jacksonville operations with immediate availability. This role offers competitive compensation, comprehensive benefits, and a collaborative environment where your administrative expertise will drive operational excellence. If you thrive in fast-paced settings and value work-life balance through night scheduling, apply now to start your career with us!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle confidential correspondence, documents, and sensitive information with discretion
- Process payroll, invoices, and expense reports using QuickBooks and Microsoft Office Suite
- Coordinate cross-departmental communications and maintain digital filing systems
- Support onboarding processes and maintain employee records in HR databases
- Assist with event planning and logistics for corporate functions
- Monitor office supplies inventory and coordinate procurement processes
Qualifications
- Minimum 2 years administrative support experience in a corporate environment
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word) and Google Workspace
- Exceptional organizational skills with attention to detail and accuracy
- Ability to prioritize tasks and manage multiple deadlines in night shift conditions
- Strong written and verbal communication skills with professional demeanor
- Experience handling confidential information and maintaining data privacy standards
- High school diploma or equivalent; associate's degree preferred