Job Description
Join our dynamic team as a Night Shift Administrative Assistant in Chicago! We're seeking a highly organized professional to support our operations during evening hours with a flexible schedule. This role is perfect for detail-oriented individuals who thrive in independent environments while maintaining seamless communication with day-time teams. Enjoy competitive compensation, comprehensive benefits, and a modern workplace culture that values work-life balance. Apply now to become an integral part of our mission-driven organization!
Responsibilities
- Manage executive calendars, coordinate meetings, and handle travel arrangements across time zones
- Process confidential documents, invoices, and expense reports with meticulous attention to detail
- Provide comprehensive phone and email support, ensuring prompt responses to all stakeholders
- Prepare and distribute critical reports, presentations, and correspondence using MS Office Suite
- Coordinate office logistics, including inventory management and vendor communications
- Support HR functions including onboarding documentation and record maintenance
- Act as primary night-shift liaison for urgent operational escalations
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- Minimum 3 years administrative support experience with night shift exposure
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills with professional demeanor
- Proven ability to handle sensitive information with discretion and confidentiality
- Strong time management skills with ability to prioritize competing tasks
- Experience with scheduling tools (Calendly, Outlook) and document management systems
- Flexibility to adapt to changing priorities during night operations