Job Description
Are you an organized professional looking to make a difference in a high-growth environment? Apex Operations Solutions is currently hiring a dedicated Administrative Assistant for our night shift operations in the heart of Chicago, Illinois.
We operate on a 24/7 cycle and are looking for reliable individuals to ensure our front desk and data entry operations run smoothly during the 3rd shift. This is an excellent opportunity for those who prefer a quieter work environment without the commute of the daytime rush.
Why Join Us?
- Shift Differential: Earn an additional $2.00 - $3.00 per hour for night shift work.
- No Rush Hour Commute: Enjoy a stress-free drive home after your shift.
- Growth Potential: Clear pathways for advancement into management roles.
Responsibilities
- Operational Support: Manage the front desk operations, ensuring a professional and welcoming environment for night-shift clients and vendors.
- Data Management: Perform accurate data entry and file management for daily reports and client records.
- Communication: Handle incoming phone calls, emails, and messages with a focus on clarity and professionalism.
- Schedule Coordination: Assist in scheduling meetings and managing calendars for the night operations team.
- Inventory & Supplies: Monitor office supply levels and coordinate with vendors for restocking.
- Reporting: Generate and distribute end-of-shift summary reports to the day-shift leadership team.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration is a plus.
- Experience: Minimum of 1-2 years of experience in administrative support or a call center environment.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and CRM software.
- Availability: Must be available to work night shifts (10:00 PM - 6:00 AM) on a rotational basis.
- Skills: Strong typing speed (45+ wpm), excellent written communication skills, and high attention to detail.
- Work Ethic: Self-motivated with the ability to work independently with minimal supervision.