Job Description
Immediate Hiring: Join our dynamic team as a Night Shift Administrative Assistant in Jacksonville, FL! We're seeking a detail-oriented professional to support our operations during evening hours. This role offers competitive pay, flexible scheduling, and a supportive environment for career growth. If you thrive in fast-paced settings and excel in organizational tasks, apply now to secure your spot!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings across departments
- Process incoming communications (calls, emails, mail) and route inquiries appropriately
- Prepare, edit, and distribute confidential documents and reports using MS Office Suite
- Maintain digital filing systems and ensure data accuracy in CRM databases
- Coordinate travel arrangements and expense reports for senior staff
- Oversee office inventory, procurement of supplies, and vendor relationships
- Support cross-functional teams with administrative tasks during night shift operations
Qualifications
- High school diploma or equivalent; associate's degree in business administration preferred
- 2+ years of experience in administrative or clerical roles
- Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace
- Exceptional organizational skills with ability to prioritize multiple tasks
- Strong written/verbal communication and interpersonal abilities
- Proven experience handling confidential information with discretion
- Availability to work flexible night shifts (typically 11 PM - 7 AM)