Job Description
Join our dynamic team as a Night Shift Administrative Assistant in Boston! We're seeking a highly organized professional to support our 24/7 operations with precision and excellence. This role offers competitive compensation, comprehensive benefits, and opportunities for growth in a fast-paced corporate environment. If you thrive in nocturnal settings and excel at multitasking, apply today to become the backbone of our night operations.
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange travel for night-shift leadership
- Process high-volume documentation, including data entry, file maintenance, and report generation
- Handle confidential information with discretion and maintain strict compliance protocols
- Provide frontline support via phone, email, and chat for international stakeholders across time zones
- Coordinate cross-departmental communications and ensure seamless information flow
- Manage office supplies inventory and vendor relationships for night operations
- Support payroll processing and expense reconciliation for night-shift staff
Qualifications
- Associate's degree or 3+ years of administrative experience in night-shift environments
- Proficiency in MS Office Suite (Outlook, Excel, PowerPoint) and document management systems
- Exceptional organizational skills with ability to prioritize competing tasks
- Experience handling confidential data and HR documentation
- Strong written/verbal communication skills for multi-time zone coordination
- Ability to work independently with minimal supervision during night hours
- Knowledge of Boston-area business operations preferred