Job Description
Join our dynamic team as a Night Shift Administrative Assistant in Boston! This premium opportunity offers competitive compensation and career growth in a fast-paced corporate environment. You'll be the backbone of our night operations, ensuring seamless office functions while supporting cross-departmental initiatives. Enjoy flexible scheduling, comprehensive benefits, and the chance to make a tangible impact on our 24/7 operations.
Responsibilities
- Manage incoming communications, including calls, emails, and digital correspondence during night hours
- Coordinate complex scheduling, travel arrangements, and meeting logistics for executive teams
- Maintain digital and physical filing systems with meticulous attention to detail
- Process payroll, expense reports, and invoices with precision and timeliness
- Support HR functions including onboarding, compliance documentation, and records management
- Collaborate with day-shift teams to ensure smooth operational transitions
- Utilize advanced Microsoft Office Suite to create reports, presentations, and data analyses
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- Minimum 2 years of administrative support experience in a 24/7 environment
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities
- Experience with office management software (e.g., Asana, Salesforce, SAP)
- Ability to work independently with minimal supervision during night hours
- Professional demeanor with high level of discretion for confidential information