Job Description
Join our dynamic team as a Night Shift Administrative Assistant in San Antonio, TX! We're seeking a highly organized professional to support our 24/7 operations with precision and efficiency. This immediate-hiring opportunity offers competitive compensation and a collaborative environment where your administrative expertise will directly impact our success. Enjoy flexible scheduling while ensuring seamless office operations during evening hours.
Responsibilities
- Manage calendars, coordinate meetings, and arrange travel for department executives
- Process confidential documents, invoices, and expense reports with 100% accuracy
- Handle multi-line phone systems and direct inquiries to appropriate personnel
- Maintain digital and physical filing systems with strict confidentiality protocols
- Assist with onboarding processes and new hire documentation
- Prepare reports, presentations, and correspondence using Microsoft Office Suite
- Coordinate office supplies inventory and vendor relationships
- Support cross-departmental projects during night shift operations
Qualifications
- Minimum 2 years of administrative support experience in fast-paced environments
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional written and verbal communication skills in English and Spanish
- Ability to prioritize tasks and manage multiple deadlines simultaneously
- Strong attention to detail with error-free documentation handling
- Experience with confidential data handling and HIPAA compliance preferred
- Reliable transportation for night shift schedule (4 PM - 1 AM)
- Proven problem-solving skills with customer-focused approach