Job Description
Join our dynamic team as a Night Shift Administrative Assistant at Apex Solutions Group! This immediate hiring opportunity offers a competitive salary and benefits package for a motivated professional seeking a flexible schedule. You'll be the backbone of our operations, ensuring seamless administrative support during evening hours while contributing to our client-focused environment. If you thrive in fast-paced settings and excel at multitasking, this role is your gateway to career growth in Raleigh's thriving business sector.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Handle confidential documents, data entry, and maintain digital filing systems with 99% accuracy
- Process invoices, expense reports, and payroll documentation using QuickBooks
- Serve as primary point of contact for after-hours client communications and vendor coordination
- Prepare comprehensive reports, presentations, and correspondence using Microsoft Office Suite
- Coordinate cross-departmental projects and track deliverables using Asana
- Oversee office inventory management and supply procurement
Qualifications
- Minimum 2 years of administrative experience in corporate or agency settings
- Proficiency in MS Office (Outlook, Excel, PowerPoint) and Google Workspace
- Exceptional written/verbal communication and multitasking abilities
- Proven experience with calendar management and travel coordination
- Ability to maintain confidentiality and handle sensitive information
- Strong problem-solving skills and attention to detail
- Flexibility to work nights with occasional weekend coverage
- Associates degree or relevant certification preferred