Job Description
Join our dynamic team as a Night Shift Administrative Assistant at Global Business Solutions Inc. in Oklahoma City. This pivotal role ensures seamless office operations during non-business hours, supporting our executives and departments with precision and professionalism. We offer competitive pay, comprehensive benefits, and a collaborative environment where your organizational skills shine.
As the cornerstone of our night operations, you'll manage critical workflows, maintain confidential records, and facilitate cross-departmental communication. If you thrive in structured settings with minimal supervision and possess a passion for efficiency, this opportunity is your gateway to career growth.
Responsibilities
- Coordinate calendars, schedule appointments, and manage executive travel arrangements
- Process incoming communications (calls, emails, messages) and triage urgent matters
- Prepare, edit, and distribute reports, memos, and confidential correspondence
- Organize digital/physical filing systems and ensure document accessibility
- Assist in coordinating virtual meetings and conference logistics
- Perform data entry and maintain accurate departmental records
- Provide general office support including inventory management and supply procurement
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to work independently with minimal supervision
- Flexibility to work night shift (10 PM - 6 AM) with weekend rotation
- Basic knowledge of office equipment (printers, scanners, copiers)